Contract Access Controls
Pivott has three independent contract-level controls that let admin users govern who can see, edit, and associate with a contract. Each control is set at the contract level and can be combined depending on your needs.
| Control | What it does | Who it affects |
|---|---|---|
| Restricted | Hides the contract entirely from non-admin users | Editors and viewers cannot see it at all |
| Locked | Keeps the contract visible but prevents edits | Editors and viewers can view, but not change anything |
| Linkable | Allows property-level users to discover and attach themselves to the contract | Editors and viewers can self-link via Expected Contracts |
Which control should I use?
Use Restricted when a contract is sensitive or confidential and non-admin users shouldn't know it exists — for example, an MSA with pricing terms that property staff don't need access to.
Use Locked when a contract should be visible to everyone on your team but protected from accidental edits — for example, a centrally managed national vendor agreement that a specific team owns.
Use Linkable when you want property-level users to be able to find a contract and attach it to their property themselves, without an admin creating that link manually — for example, a national MSA that applies across hundreds of properties.
Combining controls
Locked and Linkable can be used together. A contract that is both Locked and Linkable is visible to all users, protected from edits, and can be self-linked by property teams via Expected Contracts. This is the recommended setup for centrally managed contracts like national vendor MSAs.
Restricted and Locked cannot be applied to the same contract at the same time. If a contract is already Restricted, the Locked option will be unavailable, and vice versa.
Restricted takes precedence over Linkable. If a contract is marked Restricted, it will not appear in Expected Contracts search results for non-admin users, regardless of its Linkable status.
Learn more
Restricted Contracts, Locked Contracts, and Linkable Contracts are all Enterprise-tier features. Speak to your account manager about enabling any of them for your organization.